Administrative Assistant (Sourcing)
Job Description
About the opportunity
Algrano is recruiting an Administrative Assistant to support its Sourcing team.
Algrano operates an online coffee marketplace that connects coffee producers directly with roasters. The platform also supports the logistics, financing, insurance and operational processes required for international coffee trading.
The successful candidate will support sourcing administration, contract preparation, shipment planning, coffee offers, producer communication and certification-related processes.
This is an entry-level, full-time remote opportunity open to candidates located in Africa, including South Africa.
Key responsibilities
Documentation and administration
• Prepare coffee contracts and fixation letters.
• Maintain accurate administrative and sourcing documentation.
• Keep shipment-planning information organised and up to date.
• Support the Operations team with information required to process and execute shipping transactions.
• Complete general administrative tasks that help coffee transactions progress efficiently.
Marketplace and sourcing support
• Support offer and sample planning with coffee producers.
• Assist with coordinating coffee offers during relevant harvest periods.
• Maintain accurate spot-coffee offers on the Algrano marketplace.
• Communicate with producers to obtain information and resolve outstanding matters.
• Support payment-related coordination between the Sourcing team and coffee producers.
Certification and compliance support
• Review producer-certification information.
• Process information relating to the European Union Deforestation Regulation, also known as EUDR.
• Help ensure that sourcing and certification records remain accurate and complete.
• Support compliance-related administrative processes.
Requirements
• Strong organisational and administrative skills.
• Excellent attention to detail.
• A proactive and curious approach to problem-solving.
• Ability to work independently in a remote environment.
• Confidence communicating with people by telephone, video call or written message.
• Confidence using Microsoft Excel or Google Sheets.
• Willingness to learn customer-relationship management and reporting tools.
• Professional working proficiency in English.
• Professional working proficiency in Spanish.
• Initial exposure to the coffee industry.
• Interest in coffee sourcing, logistics, operations or international trade.
Important language requirement
Professional working proficiency in both English and Spanish is required.
Candidates who do not have professional working proficiency in Spanish may not meet the Employer’s requirements for this vacancy.
Important industry-exposure requirement
This is described by the Employer as an entry-level opportunity. However, applicants must have had some initial exposure to the coffee industry.
This may include experience, training, studies, volunteering or other practical involvement connected to coffee production, sourcing, quality, trade, logistics or related activities.
Employment information
Employer: Algrano
Location eligibility: Africa, Europe or Latin America
South African eligibility: Candidates based in South Africa fall within the eligible African region
Work arrangement: Fully remote
Employment type: Full-time
Career level: Entry-level
Language requirements: Professional English and Spanish
Salary: Not disclosed
Working hours: Not disclosed
Closing date: Not disclosed by the Employer
Last verified by OpportunityZA: 20 October 2026
Important application notice
OpportunityZA sourced this vacancy from Algrano’s official recruitment page and independently checked the vacancy and application link on 20 October 2026.
Algrano did not submit this vacancy directly to OpportunityZA and is not represented as an OpportunityZA partner.
Applications are completed on Algrano’s external recruitment platform and will not appear under My Applications on OpportunityZA.
Please confirm the vacancy requirements and continued availability on the official Employer application page before applying.
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